Position Description and Specification
The Peninsula Center for Estate and Lifelong Planning (the "Firm") is a professional corporation formed for the purpose of engaging in the general practice of law. The Firm is an equal opportunity employer and does not discriminate on the basis of age, race, religion, sex, handicap or national origin.
The following is a guideline for the job title specified below. It is not intended to be all-inclusive, nor is it specific to individual functional assignments. It is confidential and is to be used within the Firm for general reference purposes only. The information contained herein does not constitute an employment contract and should not be so construed. Employment with the Firm is "at will," meaning that either the employee or the employer may terminate the relationship for any reason, at any time, with or without notice.
Job Title: Legal Adminstrative Assistant
Title of Immediate Supervisor: Law Office Administrator
Answer telephones; greet clients; support clients; process/input data; copy; file; sort incoming mail; order supplies; open/close/supervise files; oversee file storage; maintain general firm forms and templates; draft pleadings, deeds, correspondence, and all other documents as necessary under supervision of attorney; assist attorney with domestic and family law litigation matters as assigned; monitor suspense dates; serve as liaison between client and attorney as necessary; maintain assigned client files (to include filing).
General Position Duties and Responsibilities
1. Daily or as required:
- Draft correspondence to or on behalf of clients as instructed by Attorney;
- Draft marital agreements, property settlement agreements, divorce complaints, domestic orders, child and spousal support worksheets.
- Maintain paper and computer client files and keep files organized;
- Enter time in time and billing system daily.
- Manage Associate Attorney's calendar;
- Handle domestic and family law case files;
- Open and maintain assigned files (to include daily filing for assigned files);
- Client contact as instructed by Attorney;
- Monitor suspense dates and regularly meet with Attorney to review pending issues and status of files;
- Work with individuals in the various courts as needed (must maintain good/positive relationships);
- Schedule and coordinate court hearings.
- Assist with marketing (i.e. monthly client newsletter, birthday cards, etc)
- Data entry as assigned.
2. Weekly or as required:
- Perform computer document and e-mail clean up;
- Check and order supplies as needed; maintain supply cabinet
1. Education: Training in domestic and family law preferred, but not required.
2. Experience: One to two years' law office experience mandatory.
3. Skills & Abilities: Good writing and typing skills required; proficiency in Microsoft Word, Microsoft Access, Microsoft Excel, and Microsoft Outlook required; strong organizational skills mandatory; must be able to multi-task; ability to work independently required; ability to get along with others and communicate effectively is a must; team player.